New Build vs Remodel: When to Bring in an OS&E Vendor for Your Hotel Project
When embarking on a hotel project, whether it’s a new construction or a renovation, one of the most critical decisions you’ll make is when to bring in your Operating Supplies and Equipment (OS&E) vendor. Timing is everything, and it can significantly impact the efficiency, cost, and overall success of your project. We spoke with some of our most experienced sales reps at Paradigm Trends to gather their insights on the optimal timing for engaging an OS&E vendor.
New Construction Hotel Projects
For new construction projects, involving your OS&E vendor early in the process can make a world of difference.
"Engaging us from the design phase allows us to collaborate with the architect firm and interior designers to ensure that every piece fits seamlessly into the overall vision," says Dan Newman, one of our senior sales representatives. "This early involvement helps in identifying potential challenges and addressing them proactively, saving time and costs down the line."
Why Early Involvement Matters
- Design Consistency: Early collaboration ensures that the chosen OS&E items match the design aesthetics and functional requirements from the get-go.
- Budget Management: Bringing in your OS&E vendor early can help in accurately budgeting for these items, avoiding last-minute surprises.
- Customization Opportunities: Many high-end OS&E items can be customized to better fit your brand’s identity. This process takes time and should be planned well in advance.
"By the time the construction is halfway through, we’re already deep into the production of customized items," adds Yvelise Moreno, another accomplished sales rep. "This ensures that everything is ready and aligned with the construction timeline, preventing any delays."
Renovation Hotel Projects
Renovation projects, while different from new constructions, also benefit from timely OS&E vendor involvement. However, the timeline can be a bit more flexible depending on the scale of the renovation.
"For renovation projects, it's crucial to bring us in as soon as the scope of work is defined," advises Marco Bolognesi, who has handled numerous hotel renovation projects. "This way, we can help assess which existing items can be reused or repurposed and what new items are needed."
Strategic Timing for Renovations
- Assessment Phase: Initial involvement helps in evaluating the current OS&E inventory and planning for new acquisitions.
- Phased Renovations: If the renovation is phased, the vendor can plan deliveries accordingly, ensuring each phase has the necessary supplies without overcrowding the space.
- Guest Impact Minimization: Timing OS&E deliveries and installations to align with the least disruptive periods can enhance the guest experience even during renovations.
"In renovations, we often work around ongoing operations, so precise timing is crucial," notes Briana Kottler, one of our seasoned reps in the field. "We coordinate closely with the hotel management to ensure that our work doesn’t interfere with the guest experience."
Conclusion
Whether you’re embarking on a new construction or a renovation project, the timing of bringing in your OS&E vendor is pivotal. For new constructions, involving the vendor early in the design phase can streamline the process, ensure design consistency, and manage budgets effectively. For renovations, engaging the vendor as soon as the scope is defined allows for efficient planning, minimal disruption, and optimal reuse of existing items.
At Paradigm Trends, our team is ready to collaborate with you at every stage of your project to ensure that your OS&E needs are met with precision and excellence. As Senior Sales Account Manager of Key Accounts, Katina Kontos aptly puts it, "The right timing can transform a good project into a great one."
Plan wisely, engage early, and let us help you create an exceptional hospitality experience.